Do you know how many visitors are present in your office at this very moment? Can you tell in a blink of an eye the number of visitors you had yesterday? Or what about how many visitors you had on a particular day 6 months ago?
If you could answer them at all, you likely had to pull out the binder that holds your visitor sign-in sheets or find the old Excel spreadsheet in your shared drive and manually count the entries.
While you’ve got that binder or spreadsheet open, here are a few more questions for you:
- Who forgot to sign out?
- Was the sign-in or sign-out time that was recorded accurate?
- Do you know which employee each visitor met with?
- Is there a valid/verified photograph of the visitor saved as a record?
Sometimes there is no one to greet the visitors. Then what should they do? Hang out until an employee walks by or start knocking on random doors? Many buildings have unattended lobbies and unlocked doors, which means anyone could walk into any office at any time.
It is a usual scene at offices or Residential complexes that a visitor has to spend considerable amount of time in entering the personal details, even if you are a regular visitor. At the same time the data collection is not always methodical and retrievable for analysis.
These simple scenarios take place every day in offices worldwide. And they illustrate the need for visitor management. In particular, they show why you need a visitor management system.
This article describes what a visitor management system is and why so many businesses today use this technology.
What is a Visitor Management System?
Visitor management is the process of maintaining a record of everyone who enters your any building or a school or offices. A visitor can essentially be anyone who is not a regular full-time employee like a consultants, vendors, suppliers, salesmen, etc.
And — let’s be realistic — nobody wants to look old-fashioned, especially when it comes to technology. You want to look innovative and modern. You want to project yourself to the world that you’re on the cutting edge.
What to Look for in a Visitor Management System
- OTP verification of mobile number by SMS
- Monitor all visitors like vendors, suppliers, clients, etc
- Direct connect between the visitor and the host
- Schedule meetings amongst the employees or clients
- Visitor rating based on visitors previous visits
- Fully Encrypted Database – Keeping your data secure.
- Support visitor data export in multiple data format
- Real time visitor analytics
Design philosophy behind developing the Smart Visitor Management System is to establish the two way communication between the visitor & the Host to comfort and ease the operation in order to reduce unproductive time and energy spent to enter the visitor information, generate the photo pass etc. Our solution is unique as it provides the entire solution from hardware to reports under single roof.
